Guidelines for authors

How to write for EVIGATION

 

Word count

Abstracts must have a maximum of 2.500 words (tables and references included).

 

Anonymisation

Please anonymise the patient’s details, e.g., specific ages, ethnicity, and occupations.

 

Format

All clinical cases must be submitted as a Word file.
Any figures and accompanying files must be uploaded in the appropriate field on the submission platform.
After the review process, if the clinical case is accepted, it will be converted to PDF and made available to readers for download. This PDF will have EVIGATION’s logo and visual identity.

 

Editorial policy

EVIGATION is committed to high standards concerning its editorial policies on publication ethics, scientific misconduct, consent and peer review criteria. We follow guidance from institutions such as the Committee on Publication Ethics (COPE) and the International Committee of Medical Journal Editors (ICMJE).
If an editor, author or reader suspects that any article might constitute misconduct in research, publication or professional behaviour, we encourage them to express their concerns to us. We will deal with these allegations appropriately.

 

Copyright

EVIGATION recognizes the importance of copyright and author’s rights. We’re committed to disseminating research articles, maximizing their impact, and promoting the development of medical science in the most effective way possible, so all the clinical cases published on Evigation are open access, under a Creative Commons licence: CC BY-NC-ND 4.0. This means anyone is free to share the article – i.e., copy and redistribute the material in any medium or format –, under the following terms:

 

Attribution – The user must give appropriate credit, provide a link to the license, and indicate if changes were made. He/she may do so in any reasonable manner, but not in any way that suggests the licensor endorses him/her or his/her use.

NonCommercial – The user may not use the material for commercial purposes.

NoDerivatives – If the user remixes, transforms, or builds upon the material, he/she may not distribute the modified material.

 

Authors will be asked to accept this Creative Commons licence to proceed with the submission. You can find more information about Creative Commons licences here: https://creativecommons.org/faq/

 

Originality and plagiarism

The submission of an article on EVIGATION implies that:

- The work has not been published previously;

- It is not under consideration for publication elsewhere;

- Its publication is approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out;

- If accepted, it will not be published elsewhere in the same form, in English or any other language, including electronically, without the written consent of the copyright holder.

 

EVIGATION takes publication ethics seriously. Should we detect any significant overlap with other publications and the article will be automatically rejected with no right of appeal.

If your submission is a modification of a conference poster or abstract please ensure that you mention it in your cover letter.

 

Confidentiality and patient consent

Publication of any personal information about an identifiable living patient requires the explicit consent of the patient or guardian. Authors are fully responsible for obtaining a signed informed consent from patients. In any case, please anonymise the patient’s details as much as possible: e.g., name, specific ages, ethnicity, and occupations. To de-identify patients, authors should omit data or make it less specific, not changing any such data. Only those details essential for understanding and interpreting a specific case report should be provided. Cropping of photographs to remove identifiable personal features that are not essential to the clinical message may be permitted as long as the photographs are not otherwise altered. Patients’ initials or other personal identifiers must not appear in an image.

 

Authorship

The first author of the clinical case should take responsibility for the integrity of the work as a whole. Clinical cases should have a maximum of six authors, of which at least one must have been involved in the patient’s care. Each one of them must have contributed significantly to the submitted work. Individuals only involved in the patient’s care should be listed in the acknowledgements and not as authors.

 

Competing interests and financial disclosures

All authors must disclose any financial and personal relationships with other people or organizations that could inappropriately influence (bias) their work. This may include employment, consultancies, stock ownership, honoraria, paid expert testimony, patient applications/registrations and grants or other funding. For all manuscripts, please provide a statement describing any relevant interests of all authors in the appropriate box on submission.

 

Costs

EVIGATION is a new editorial experience to be largely promoted within the next few months. In this initial phase, EVIGATION is free of charge, both for readers (healthcare professionals only) and authors. After this initial period, users will be notified of the costs associated with the use of the platform.

 

Peer review process

Clinical cases submitted to EVIGATION are subject to open peer review. Reviewers are allowed to propose modifications in order to improve the manuscript. When this is the case authors have 30 days to submit a revised version of the manuscript, incorporating the comments of the reviewers and the Editor. The Board of Editors is responsible for the final decision regarding the acceptance or rejection of articles.

 

Video recording

After a manuscript is accepted for publication, the author will be asked to record a short video (max. 5 min) presenting the clinical case. Instructions on how to record and send this video can be found here. The submission of this video is mandatory for the publication of the clinical case. By submitting the video, the author agrees to its publication on EVIGATION’s website.

 

Instructions for submissions